Table of contents
- Simple steps on how to recall email in Outlook
- Why does email recall not always work?
- When the message is opened
- If mail is redirected to other folders
- public folder
- Best Alternatives to Recall Emails in Outlook
- Solution-1
- Solution-2
- Conclusion
Have you ever had to deal with the embarrassment of sending an email to the wrong address? Me too, but what should we do if something like that happens, look for a friend. We’ve all been there. Sending an email to the wrong recipient is not a mistake as it is quite common in the modern world where time is money.
Today, Outlook users recently appeared on the Internet and said that they were in dire need of a solution when faced with this problem. If you are also searching the web to learn how to unsend emails in Outlook, sit back and relax because you have come to the right place.
Today’s blog will shed light on some simple ways that can help users fix this error and for those who are wondering “can you unsend email in Outlook?” on different search engines.
Let us learn how to retrieve emails in Outlook without breaking a sweat.
Simple steps on how to recall email in Outlook
- Open the Outlook app and to get started, click on the “sent items” folder available on the left sidebar of your inbox.
- From there, you’ll need to select the message you intend to recall to continue.
- In the next window, click on the “message” option available in the upper corner of your window.
- Now you’ll need to select the “action” option from the drop-down menu.
- For the next step, you’ll need to click on the option that says “call this message”. This will open a window with callback options on the screen. From the options provided, select “delete unread copies of this message” or the option that says “delete unread copies and replace with a new message”.
- Click on the OK button after selecting the option and if you have selected the “replace with new message” option just compose a new message and click Send.
These simple steps can help users recall messages in Outlook relatively easily.
Note: Even if you keep sending unsubscribe messages, it won’t make the old emails go away. To make the original message disappear, you may need to first make sure that the recipient opens the recall message. That’s why you should always write urgent or something like that in the subject to ensure that the recipient opens it before the first annoying e-mail.
This should be common knowledge as Microsoft has also stated that under certain circumstances recipients may receive a notification if a recalled message is deleted from their inbox. Before using this feature, it should be noted that when recalling an email, recipients may still be aware of incorrect or offensive messages sent to them even if they cannot see it.
Although the solution on how to recall email in Outlook web or app doesn’t always work.
Let us find out why.
Why does email recall not always work?
Calling emails in Outlook seems pretty easy, doesn’t it? But things don’t always work the way users think. Fast internet is pretty common unless you live in a dead zone, which makes it clear that the email you send is waiting in someone’s inbox, leading to other problems.
There are a number of different factors that can cause your attempt to cancel sent email in Outlook to fail. Here are some factors that can make the process more complicated.
- When the message is opened
If the recipient opened the original message, you won’t be able to recall it. Recipients will be able to read and receive the second recall message, but the original message won’t disappear from their Outlook account inbox. This is one of the main reasons why you should act quickly.
- If mail is redirected to other folders
If the filter has been activated in Outlook because of your first message and the message is redirected to a specific folder, you will not be able to recall the message. This is because the recall only affects emails in your inbox. In case the first message goes to some other folder, the recall will fail.
- public folder
In case your message has been read by someone from the public folder, the recall will fail. The same is true for other email clients, for example, if the recall works with Outlook, but if you’re emailing someone who is a Gmail user, then the recall won’t work.
You should always keep in mind that the recall feature in Outlook Email 365 is not very secure. It can also lead to users becoming frustrated due to factors beyond their control. In case email recall doesn’t work for you, you can see the alternatives listed below;
Best Alternatives to Recall Emails in Outlook
Solution-1
Start by writing an apology email. Aside from double-checking to make sure the email is going to the right people, this is the simplest possible solution. In case you accidentally forward an email to the wrong address and the email doesn’t contain anything vulgar or scandalous, the best way to deal with it is to apologize.
A sincere apology is always appreciated and can even build trust with the recipient.
Solution-2
You can try delaying your email so it doesn’t get delivered immediately. If you are constantly replying to emails, exchanging sensitive information back and forth, you are bound to make mistakes at some point, which is why delaying sending emails is a better idea. The steps listed below can help users set this up relatively easily in Outlook.
- Start by opening the Outlook app and clicking on the file option available in the top left corner of your screen.
- From there, you need to scroll down a bit to select the “manage rules and alerts” option.
- In the next window, the rules and warnings tab will appear on your screen and there you will have to select the “new rule” option.
- For the next step, another window will reappear in which you will have to click on the “Apply rule to messages I send” option. This option is right below the “run from empty rule” option and hit the next button to continue.
- You don’t have to worry about anything else mentioned in the list of conditions and click Next to continue and after doing that a confirmation message will appear on your screen, where you have to click Yes to confirm.
- To continue, select the “delay delivery for a few minutes” option. In the same step, select the “few” link and a pop-up will appear on the screen asking you to choose the time period of your choice. You can enter a number of your choice and 120 minutes is the time you can take and when you are done with that click Next.
- In case you see exceptions, tap the exceptions if desired and then click Next to continue.
- End the process by giving your rule a name and checking the “include this rule” checkbox if available.
These simple steps can help users on how to recover emails in Outlook if the recall feature doesn’t help. This can also help answer a common question like “How do I recall email in Outlook Mac?” relatively easily.
Conclusion
Outlook is one of the most popular services offered by Microsoft and it definitely deserves the name and hype as there are so many professional users accessing and managing their email accounts for various other tasks. together.
It is quite common for users to send information or data to the wrong email address. The steps mentioned above can be used to solve this problem with relative ease, although the best way to deal with the problem if the recall doesn’t work is to apologize to the recipient.
We hope this blog has everything you could wish for.
Until the next time!
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Categories: How to
Source: newstars.edu.vn