If you have a to-do list that you want to make, you should know that you can use Microsoft Word to create it. In fact, you can even create lists in Word with checkboxes that can be checked electronically. And adding checkboxes to a Word document isn’t as difficult as you might think. In this tutorial, we’ll show you step-by-step how to insert a checkbox in Word. First, we’ll show you how to enable the checkbox feature, and then how to insert it.
Show the Developer tab to enable the checkbox feature (for Windows)
Before you can even add a checkbox to your list, you must enable the checkbox feature (and the tab menu it resides within). In this case, the checkbox feature is located within the Developer tab, which is a menu that is not displayed by default. You need to enable that menu first. Here’s how:
Step 1: Choose File tab in the upper left corner, then select Possibilities in the lower left corner of the next screen. (You may have to choose More before you can see Possibilities).
Step 2: Choose Customize the ribbon.
Step 3: On Word options there are two columns on the screen. Look at the column on the right. Under that column’s dropdown menu, the one labeled Main cardslook for the word Developer and check the box next to it. Then choose Alright.
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Step 4: The Developer tab should now appear at the top of your screen in the main ribbon menu. You can select it to see its options and tools.
Show the Developer tab to enable the checkbox feature (for macOS)
If you’re working on Word on macOS, you’ll also need to start by enabling the Developer tab. However, the settings work a little differently. Here’s what you need to do:
Step 1: Open your Word document. Look at the very top of the document window, where you’ll see icons for saving, printing, canceling, and going to Word’s home page. Choose Small menu arrow to the right.
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Step 2: Choose More commands from the drop-down menu.
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Step 3: You should now be in the Ribbon and toolbar Menu. choose Tape discover more options.
Step 4: On the right side of the menu you will see an option for Customize the ribbon. Scroll down here until you get to Developer at the bottom and select it to enable this tab.
choose Save. Exit the menu and now you will see Developer in your Word document.
How to insert a checkbox in Word (for Windows)
Step 1: Write your list, then place the cursor at the beginning of the first line of the list. Be sure to leave a space between the first word of your first line and where you want to add the checkbox.
Step 2: Choose Developer from the ribbon menu.
Step 3: Inside Developer tab, see the label section Controls. In that section, look for a Box icon with a check mark inside it. Select this icon. You have just inserted your first checkbox.
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Step 4: For the other rows in the list, select the first checkbox you created and the space after it, then copy and paste that selection to the beginning of each of the other rows.
Step 5: When you’re ready to electronically check off a list item on your new checklist, simply select Check box to add an X to the box.
How to insert a checkbox in Word (for macOS)
With the Developer tab enabled in your macOS version of Word, creating checkboxes is very easy. Here’s what you need to do:
Step 1: Type a checklist, then place the cursor at the beginning of the first item in the checklist.
Step 2: Go to Developer card in your Tape Menu. Here, look for the so-called Check box, with a checked box icon. Select it.
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Step 3: You’ve now added a checkbox to the first item on the list! Repeat the action at the beginning of each item to add a check box for everything.
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Step 4: In the macOS version of Word, checking boxes works a little differently — you can’t just select them to check them. Double-click on instead Check box open Possibilities Menu.
Under, under Default valuechoose checked. Then choose Alright. Your checkbox will now be checked.
How to create a print-only checklist (one that can’t be checked electronically)
If you want checkboxes for your list. but they don’t need to be clickable (they’re checked electronically), you can just create a bulleted list with a check box.
Note: This option is not required for macOS because the checkboxes on the Mac version of Word are automatically print-only unless you go to Possibilities menu, as described above.
Step 1: Type your list. Then select the entire list.
Step 2: Choose Home tab on the ribbon, if it is not already selected.
Step 3: Choose Down arrow icon next to it Bullets icon.
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Step 4: Select a A box-shaped symbol from the menu that appears. If you don’t see it, select it Define a new bullet from the menu instead.
Step 5: If you end up choosing Define a new bulletchoose Symbol to the dialog box that will appear.
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Step 6: Select a font from the labeled dropdown menu Font. Wingdings is a good font for checkboxes. Select the check box symbol you want, then select Alright twice. You now have a print-only checklist.
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What about adding Word checklists to ChromeOS?
If you’re working on a Chromebook, we usually suggest using the online version of Word, a free web app that works well on ChromeOS and uses OneDrive as cloud storage, which is the ideal solution in many situations.
However, creating checklists presents a problem. The online version of Word does not have an option to enable the Developer tab and there is no way to create checklists. There’s a version of Word for Android you can find on Google Play, but it doesn’t support developer options either — and Microsoft is ending Chromebook support for its Android Word app at the end of 2021.
So where does that leave Chromebook users? If you want to print a checklist, you can still create it in Word for the web. Users can go to Insert > Drawing > Shapes and choose a Square. Make a small square on the front of your checklist item (choose whatever color you want), then copy and paste it on the front of each item, as shown above. It’s a rough workaround, but you’ll get a printable checklist.
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