Many of us have ‘collected’ email addresses over time, often from various email providers and applications. It’s often the same for a business: a startup might start life using one email app before switching to another a bit later.
Before we know it, we’re using multiple platforms and checking two, three, or even more inboxes daily. In addition to being a frustrating and time-consuming process, this can also put you at risk of missing an important message or virtual meeting invite. Combining all these different platforms into one is the solution. But this sounds complicated, right? You will be surprised to know that in most cases this can be done in less than five minutes! Read on to find out how.
Combination of your email clients and administration tools in a single platform
Combining all your email clients into one platform can save a lot of time and hassle, and it’s easier than you think. Here are the steps you need to follow to do this, depending on which email app you want to make primary.
Spike
Spike is the ideal platform for consolidating your various email accounts, as it is specifically designed to support the most popular email services. As well as offering a range of best-in-class collaboration tools, Spike offers a great iMessage alternative for PC, so it really is a one-stop-shop for smoothing out your workflow and boosting your productivity.
To add accounts from other email clients, all you have to do is open the app and click the Spike logo, then select Add Account. Now enter the corresponding email address. And that is! Spike takes care of everything else, including setup, for you.
gmail
Adding email accounts from other providers is also easy with Gmail, as this capability is built right into the app’s native settings.
Go to Accounts, then select Import. From here, select Check mail from other accounts, then add a mail account. Now a popup window will appear; all you have to do is enter the email address you want to add.
panorama
Do you want to merge all your other inboxes into your Outlook account? No problem! Select the gear icon, then select Options. From here, go to Accounts, then click Choose accounts. Now press Add email account. You will have two options: add a Gmail account or another type of email account.
If you want to add a Gmail account, you can add it as a send-only account or link it as an account that you’ll manage entirely through Outlook.
yahoo
If you want to set Yahoo as your main inbox, select the gear icon in the app, click Settings, and then select Accounts. From here, it’s easy to add other email accounts as needed – you’ll be prompted to sign in to the accounts with your security credentials and give Yahoo access to the relevant accounts.
Benefits of managing multiple accounts from one platform
saving time
Checking a large number of inboxes can be time consuming and can easily result in missing important messages, notifications and reminders. Having a single primary email and management platform will save you valuable time and help you stay on top of your day.
Find what you need quickly
If you need to retrieve a message or find an important attachment, searching multiple inboxes isn’t ideal. Browsing through a bunch of subfolders or staring at your screen for hours looking for a conversation from a year ago is not the best use of your time. Having everything in one place is a much better option. And for a more seamless system, why not take the opportunity to completely clean up your inbox now that it’s merged? Create a system to archive or archive old emails that you still need to access, and delete the rest. It feels good, doesn’t it?
Increase professionalism
If you’re running a business, you risk looking unprofessional if you have multiple email addresses and platforms. Having a single, dedicated inbox offers consistency and makes you more likely to spot that important client email as soon as it arrives!
Money Saving Potential
If you’re paying a premium price for access to advanced productivity and management tools available on more than one platform, this is an area where you can easily save money. Synchronize all your services in one and get rid of those unnecessary costs!
Simple connection for greater productivity
Merging multiple email accounts into a single inbox may seem like a complex and time-consuming task, but in fact, it can usually be completed in minutes! And this can offer many benefits, one of which is increased productivity and efficiency.
When choosing which of your inboxes to make your primary, consider the tools and features each option offers and how useful they are to you. For example, while Outlook is designed to integrate with all other Microsoft applications, Spike’s collaboration tools and video conferencing features may be more valuable to you or your business.
Once you’ve made your decision, use the guide above to merge your email accounts into one, and get ready to enjoy the ease of checking and managing an inbox.
Categories: How to
Source: newstars.edu.vn