Retrieving emails (or messages, as the app calls them) in Outlook is easy. The desktop app includes a handy option to retrieve and even replace a message you didn’t mean to send or want another chance to rephrase. It’s easy, but not necessarily intuitive, so we’re here to help you learn how to revoke an email in Outlook.
Please note that message retrieval does not work in the web version of Outlook; it is only available on the desktop client. Also, they only work if you and the recipient use a Microsoft Exchange or Microsoft 365 account within the same organization. Revoking messages in Outlook will not work for recipient email addresses outside of the sender’s organization.
How to revoke an email in Outlook
You’ll need an Outlook desktop client to retrieve your emails, which isn’t a bad thing considering it’s one of the best email clients you can download.
With the latest version, open the client and select Home begin.
Step 1 – Use the menu on the left to select Sent items to view your sent emails.
Step 2 – Find the Outlook message you want to recover and double click on it. This will open the email in a new window.
Step 3 – Check if you have Message selected tab in the email window. Choose Three points on the right side of the toolbar, hover over Behavior, and then select Remember this message.
Step 4 – If you don’t see the three dots, select them Move on the toolbar, then select Behavior and Remember this message.
Step 5: A popup window appears on the screen. Here you have two options: Delete unread copies of this message either Delete unread copies and replace them with a new message. You will also see an option to have Outlook notify you if the process succeeds or fails. Select the option(s) and click Alright continue button. If you deleted the message, congratulations! If you want to replace it, go ahead.
Step 6 – If you choose to create a replacement, Outlook opens a second screen so you can review the message. As you compose your new email, Outlook remembers your previous message and displays a notification (if you’ve selected that option). just click Send when you are done with the revised message.
Note: If you send an unsubscribe message, your old email will not disappear. In order for the original message to disappear, the recipient may need to open the recovery message first. That’s why you should put URGENT or something similar in the subject line of the recovery message so that it opens before the first offending email. Continue for a longer explanation. Microsoft also claims that in some cases, the recipient may receive a notification when revoked messages are removed from their inbox. So keep in mind that even when the email is retrieved, the recipient may still know that an incorrect or offensive message has been sent to them, even if they cannot see it.
What to do if you can’t remember an email in Outlook
If the recipient has already opened your message in Outlook, they won’t be able to retrieve it. However, you can configure Outlook to give you more time to reconsider a message before sending it.
Outlook allows you to delay an email from being sent right away. If you’re constantly replying to emails, sending private information back and forth, or just prone to mistakes, you might want to start snoozing or even scheduling your emails in Outlook. You can easily set this up for all your Outlook emails by following these simple instructions:
Step 1: choose Archive in the upper left corner of Outlook.
Step 2: Scroll down a bit and click Manage rules and alerts.
Step 3: The rules and warnings A window will appear on your screen. choose from here new rule option.
Step 4: Another pop-up window will appear. Here, click Apply the rule to the messages I send. You will notice this is listed below Start with a blank ruler. Beat him Following continue button.
Step 5: Do not worry about anything else in the list of conditions and click Following continue. After that, a confirmation screen will appear. choose That confirm.
Step 6: Choose Delay delivery a few minutes option. Choose Number of Connection. You will see a popup screen and you will be asked to select the desired duration. Enter the number you want (120 minutes is the most you can go), then click Alright button. Once you’ve gone through all of that, click Following.
Step 7 – If you have exceptions, select the desired exception options. Then click Following continue button.
Step 8: Give your rule a name and label Activate this rule check box if available. Finally, press finish it button.
Frequently Asked Questions on How to Recover Outlook Messages
Why doesn’t calling email always work in Outlook?
Although it sounds simple enough, calling email in Outlook won’t always work the way you think. With today’s internet speeds (unless you live in a dead zone), that bad email is probably already waiting in someone’s inbox, which creates some problems. Several different factors will interfere with your attempts to remember the message.
Can you remember an email after an hour?
You can always retrieve the email after an hour. Email retrieval in Outlook will work as long as the recipient has not yet opened the message. However, it is better to act quickly because once the email is opened, the revocation will not help.
Does the recipient know if an email has been revoked in Outlook?
In some cases, yes, Outlook can notify the recipient that the email has been revoked from their Outlook inbox.
Call open messages in Outlook:
If the recipient opens your original email, they can’t remember it. The recipient can still receive and read the second revocation message, but the original remains in their Outlook inbox. This is one of the reasons why you need to act quickly.
Redirect to other folders:
If your first message triggered the filter and Outlook redirected it to a specific folder, your recovery will fail. The revoke option only affects emails that remain in your inbox. If the first message is waiting somewhere else, it won’t go away.
Message sent to public folder
If someone reads your hidden message in the public folder, the recovery will fail.
Other email clients:
The recovery feature works with messages in Outlook. For example, if you send an email to someone who uses Gmail, the recovery will not work.
Outlook message recovery is not safe and there are still ways for the recipient to read your message. However, if you are quick, you can still recover Outlook email before it does any damage.
Retrieving email in Outlook is the first step in becoming a power user with the client. If you want to dive deeper, round up seven features you probably didn’t know about in Outlook. We also have three tips to keep your Outlook inbox tidy, including automatically sending emails to specific folders.
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