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This article was co-authored by Alexander Ruiz, M.Ed.. Alexander Ruiz is an Educational Consultant and Director of Education at Link Educational Institute, a Claremont, California-based tutoring company that offers personalized educational plans, course and test tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while attaining skills and the goal of achieving higher education and skills. He has a bachelor’s degree in psychology from Florida International University and a master’s degree in education from Georgia Southern University. This article has been viewed 1,081,587 times.
Why should you request copies of your high school transcripts? Colleges and universities require them as part of the application process. Some employers, especially government agencies, require proof of your education and training from prospective employees. Maybe you just want to have a copy for yourself. You will need to do some research, but getting a copy of your high school transcript is usually not difficult. (Note: This information applies to US and Canadian schools only.)
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Contact your school. If you are currently enrolled in high school, the best way to request your transcripts is to request them from your school.
- You can usually request transcripts from your high school record, student services, or the student counseling office. If you’re not sure who to contact, call your school’s main information line.
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Contact your school district. If you recently graduated from public school, your records are likely on file at your local school office or county board of education.[1]
- Depending on your school, you may be able to request your transcripts online, by phone, or by mail.
- You can look up your school district on the National Center for Education Statistics website.
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Contact your state’s Ministry of Education. If it has been a while since you graduated from high school, you may need to contact your state Department of Education to request your transcripts.
- The US Department of Education has a searchable list by state, here.
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Consult online services. Many high schools now use services so you can request your high school transcripts online. You can even request that your transcripts be provided to a third party, such as a university or employer.
- More than 3,400 US high schools use Parchment.com to request transcripts.
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Contact your school. Most private schools maintain student records at individual schools.[2]
- You can look up your school on the National Center for Education Statistics website, here.
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Contact your school’s records administrator. If your school is no longer in operation, contact the organization responsible for maintaining school accreditation in your area. This organization is usually the custodian of records for schools that close. [3]
- For example, in Texas, you would contact the Southern Association of Colleges and Schools.[4]
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Contact your state Department of Education. If the private school you attended is no longer in business and you cannot contact your school’s custodian of records, contact your state Department of Education. Most states have an Office of Private Schools that can process your application.
- Please provide as much information as you can, including school name, address, district, and years of attendance.
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Consult online services. Many high schools now use services so you can request your high school transcripts online. You can even request that your transcripts be provided to a third party, such as a university or employer.
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Check if your province allows online applications. Some provinces, such as Saskatchewan and Alberta, allow online requests for high school (high school) transcripts. Check your province’s Department of Education website to see if your province has this option.[5]
[6]- You can usually pay for transcript requests online with a credit card.
- Currently, the provinces of British Columbia, Manitoba, Newfoundland and Labrador, Northwest Territories, Nunavut, Quebec, Saskatchewan, and Yukon allow online applications.[7]
- New Brunswick, Nova Scotia, Ontario, and Prince Edward Island require you to contact your school.
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Contact the school if you have attended a state school in the past five years. In Canada, individual provinces are responsible for public education. If you attended high school in a public school in Canada, you can contact the school to request your transcripts.[8]
- Most provinces have a school information search engine on the Department of Education website that can help you find contact information for public schools in that province. For example, the Ontario School Finder is here.
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Contact the school board. Sometimes individual schools keep their records in a central office, rather than at the school. You may be referred to the school board if this is the case at your school.[9]
- The Ministry of Education websites for each province also often have a school board locator to help you find contact information. For example, a search engine for school boards in Ontario is here.
- If you left school more than 5 years ago, you will need to contact the school board.
- You will also need to contact the school board if you attended a defunct public high school.
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Contact a private school. Most private schools in Canada keep your academic records at the school. If you attended a private school, contact your school and request a transcript.
- If you attended a private school that is no longer in business, you will need to contact your provincial Department of Education with as much information as possible to request your transcripts.
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